Guidelines

SUBMISSION GUIDELINES FOR CONTRIBUTORS

General

For the benefit of production efficiency, the publisher and the editor ask you to follow the following submission guidelines strictly. Papers that do not follow these guidelines will be returned to the author.

Contributions should be consistent in their use of language and spelling. If you are not a native speaker of the language in which you have written your contribution, it is advised to have your text checked by a native speaker.

When submitting the final manuscript to the journal, please include: a one-paragraph abstract, approximately five keywords, a short professional biography of the author, and a current mailing address.   

Electronic files

Files. Contributions should not exceed 10,000 words. Authors who are not native speakers of English are advised to have their paper checked by a native speaker before submission.

Please take care that you supply all the files, text as well as graphic files, used in the creation of the manuscript, and be sure to submit the final version of the manuscript. And please delete any personal comments so that these will not mistakenly be typeset and check that all files are readable.

File naming conventions. When naming your file please use the following convention:  use the first three characters of the first author’s last name; if that name is Johnson, the file should be named JOH.DOC, JOH.WP5, etc. Do not use the three character extension for things other than the identification of the file type (not JOH.ART, JOH.REV). Figures can be named as follows JOH1.EPS, JOH2.TIF, JOH3.XLS, etc.

Software. Word (PC/Mac) is preferred. If you intend to use other word processing software, please contact the editors first.

Graphic files: Please supply figures as JPEG, Encapsulated Postscript (EPS) or Tagged Image File Format (TIFF) conversion in addition to the original creation files.

For graphics that are not available in digital format, such as photographs, spectrographs, etc., please provide sharp and clear prints (not photocopies) in black & white.

Lay-out

In order to facilitate smooth production, it is important that you follow the journal’s style for consistency.

Do not add running heads, implement full justification or hyphenation, or the exact margin settings as used by Benjamins in printing. It is sufficient to characterize elements such as examples, quotations, tables, headings etc. in the formatting in a clear and consistent way, so that they can be identified and formatted in the style of the journal.

Formatting that should be supplied by you is the formatting of references (see below) and font enhancements (such as italics, bold, caps, small caps, etc.) in the text.

Whatever formatting or style conventions are employed, please be consistent.

Tables and figures. All tables, trees and figures must fit within the following page size (if necessary, after – limited – reduction) and should still be legible at this size:
11.5 cm (4.52”) x 19 cm  (7.48”).

Suggested font setting for tables: Times Roman 10 pts (absolute minimum: 8 pts).

Tables and figures should be numbered consecutively, provided with appropriate captions and should be referred to in the main text in this manner, e.g., “in table 2”, but never like this “in the following table: “. Please indicate the preferred position of the table or figure in the text.

Running heads.  Please do not include running heads with your article. However, in case of a long title please suggest a short one for the running head (max. 55 characters) on the cover sheet of your contribution. 

Transliteration. Please transliterate into English any examples from languages that use a non-Latin script, using the appropriate transliteration system (ISO or LOC).

Symbols and special characters. In case you have no access to certain characters, we advise you to use a clear convention to mark these characters. You can use any other regular table to list the correspondences between your symbols and the required ones. If you use any phonetic characters, please mark these by the use of a character style if possible. This will enable us to retrieve those characters in your document.

Chapters and headings. Chapters or articles should be reasonably divided into sections and, if necessary, into subsections. Please mark the hierarchy of the subheadings as follows:

Heading 1 = bold, two lines space above and one line space below.

Heading 1.1 = normal, one line space above and one line space below.

Heading 1.1.1 = italics, one line space above, text on new line.

Heading 1.1.1.1 = italics, one line space above, text on new line. NB. This level is only to be used if absolutely indispensable.

Quotations: In the main text quotations should be given in double quotation marks. Quotations longer than 3 lines should be indented left and right, without quotations marks and with the appropriate reference to the source. They should be set off from the main text by a line of space above and below.

Listings: Should not be indented. If numbered, please number as follows:

1. ..................... or a. .......................

2. ..................... or b. .......................

Listings that run on with the main text can be numbered in parentheses: (1).............., (2)............., etc.

Examples and glosses

Examples should be numbered with Arabic numerals (1,2,3, etc.) in parentheses.

Examples in languages other than the language in which your contribution is written should be in italics with an approximate translation. Between the original and the translation, glosses can be added. This interlinear gloss gets no punctuation and no highlighting. For the abbreviations in the interlinear gloss, CAPS or small caps can be used, which will be converted to small caps by our typesetters in final formatting.

Please note that lines 1 and 2 are lined up through the use of spaces: it is essential that the number of elements in lines 1 and 2 match. If two words in the example correspond to one word in the gloss use a full stop to glue the two together (2a). Morphemes are seperated by hyphens (1, 2b).

Every next level in the example gets one indent/tab.

              (1)         Kare wa    besutoseraa  o          takusan kaite-iru.        

                            he     TOP best-seller     ACC    many     write-PERF    

                            “He has written many best-sellers.’”                              

              (2)         a.           Jan houdt.van Marie.

                                         Jan loves         Marie

                                         “Jan loves Marie.”

                          b.           Ed en   Floor   gaan samen-wonen.

                                         Ed and Floor   go      together-live.INF

                                         “Ed and Floor are going to live together.”

Notes

Notes should be kept to a minimum and should be submitted as numbered footnotes.

***Note: footnote indicators in the text should appear at the end of sentences and follow punctuation marks.

References

It is essential that the references are formatted to the specifications given in these guidelines, as these cannot be formatted automatically. This book series uses the style as described in the Unified Style sheet for Linguistics [http://linguistlist.org/pubs/tocs/JournalUnifiedStyleSheet2007.pdf]

References in the text: These should be as precise as possible, giving page references where necessary; for example (Clahsen 1991: 252).

References section: References should be listed first alphabetically and then chronologically. The section should include all (and only!) references that are actually mentioned in the text. Authors/contributors are encouraged to supply – with a reference, not instead of – the DOI if they happen to have that information readily available.

A note on capitalization in titles. Use capitalization of all lexical words for journal titles and capitalize only the first word (plus proper names and the first word after a colon) for book/dissertation titles and article/chapter titles. This is a useful diagnostic for discriminating between titles that are recurring and those that are not. The journal style for capitalization should also be applied to titles of book series.

Examples

Book:

Görlach, Manfred. 2003. English words abroad (Terminology and Lexicography Research and Practice 7). Amsterdam: John Benjamins.

Spear, Norman E. & Ralph R. Miller (eds.). 1981. Information processing in animals: Memory mechanisms. Hillsdale, NJ: Lawrence Erlbaum.

Stewart, Thomas W., Jr. 2000. Mutation as morphology: Bases, stems, and shapes in Scottish Gaelic. Columbus, OH: The Ohio State University dissertation.

Article (in book):

Adams, Clare A. & Anthony Dickinson. 1981. Actions and habits: Variation in associative representation during instrumental learning. In Norman E. Spear & Ralph R. Miller (eds.), Information processing in animals: Memory mechanisms, 143–186. Hillsdale, NJ: Lawrence Erlbaum.

Article (in journal):

Claes, Jeroen & Luis A. Ortiz López. 2011. Restricciones pragmáticas y sociales en la expresión de futuridad en el español de Puerto Rico [Pragmatic and social restrictions in the expression of the future in Puerto Rican Spanish]. Spanish in Context 8. 50–72.

Pedersen, Johan. 2005. The Spanish impersonal se-construction: Constructional variation and change. Constructions 1, http://www.constructions-online.de. (3 April, 2007.)

Tables, figures and plates
  1. Tables and figures should be numbered consecutively and provided with concise captions (max. 240 characters).

All figures and tables should be referenced in the text, e.g. (see Figure 5). Please do not use relative indicators such as “see the table below”, or “in this table: ...”.

If the table or figure is not enclosed in the text file, please indicate the preferred position of the table or figure in the text by inserting a line “ at  at Insert (file name) here” at the appropriate position. It will be placed either at the top or the bottom of the page on which it is mentioned, or on the following page.

The journal will be printed in black & white. Before submitting the material for production, please check carefully whether all illustrations are still meaningful when printed in black & white. If the use of some color figures in your article has been agreed beforehand, please indicate clearly in a separate instruction which tables and/or figures are to be printed in color.

All tables, plates, and figures eventually have to fit the following text area, either portrait or landscape: 11,5 cm x 19 cm at 8 pt minimum.

Notes in tables and figures should not be regular footnotes. Please use a table note or a figure note as in the example below. Standard note indicators in tables are *, **, †, ‡. The note itself is then inserted directly below the table/figure.

In tables, keep shading to a functional minimum and for individual cells only.

Additional Style Guidance

Please use in-text citations, numbered footnotes, and works cited.

1.  Please do not justify the right margin of your manuscript or the electronic version on disk.  Leave a ragged right margin.

2.  Please use British or American spellings and punctuation throughout.

3.  Section headers, if used, should simply be phrases. Please restrict headers to three or four per essay.  They may be italicized.

4.  Miscellaneous

  • indicate a new paragraph with a single tab
  • set off any introductory phrase of five words or more with a comma, e.g. “Toward the end of World War II,...”
  • dates should be of the form “15 December 1998”
  • decades should be of the form “the 1980s”
  • spell out centuries, e.g., “eighteenth century”
  • at first mention of an author in your text, provide the full name, e.g., “Anne Ross...”; all following in-text references should use only the last name
  • use “and” in place of “&”, and “see” in place of “cf.”
  • use minimal capitalization, e.g., “translation studies”, “the Roman Catholic church”;
  • use minimal hyphenization, e.g., “postcolonial”
  • possessives of names ending in “s” should take the form of “Yeats's”
  • please avoid inappropriately gendered language, finding locutions as well that avoid awkward forms like “his/her” whenever possible
  • represent dashes as two hyphens, no spaces, e.g., “despite the difficulty--however great.”
  • if they are not part of the quote, punctuation marks (commas, full stops etc.) are placed outside/ after the quotation marks i.e. “[…] is shown”,
  • object language & language examples are italicized
  • linguistic meanings are marked by single quotation marks
  • concepts are indicated by small capitals
  • emphases in bold; those should only be used sparsely
  • technical terms are italicized at first mention
  • corpus names are italicized
  • titles of books and journal titles are italicized (if referred in the main text)
  • page ranges/ number ranges are marked by the n-dash
  • omissions in quotes are marked as follows: […]
  • in-text references should be formatted as follows:
    (Name Year: Page number)
    (Name & Name Year: Page number)
    (Name, Name & Name Year: Page number)
  • please avoid using indirect quotes (“as cited in”). If it cannot be avoided, please also include the full references for the indirectly quoted publication in the list of references
  • with co-authored papers: please indicate for each author how they have contributed to the paper 

Appendixes

Appendixes should follow the References section.

Author’s Submission Checklist

When submitting the revised version of your accepted paper, in addition to following the guidelines above, please be sure that you also include:

  • a one-paragraph abstract of your article
  • a list of approximately five keywords to aid in searching and indexing
  • a short (2-3 sentence) professional profile, including key publications
  • a mailing address (postal + e-mail)

Proofing procedure

The first author of a contribution will receive a PDF of first proofs of the article for correction via email and will be requested to return the corrections to the journal editor within 7 days of receipt. Acrobat Reader can be downloaded for free from www.adobe.com which will enable you to read and print the file. Please limit corrections to the essential. It is at the publisher’s discretion not to implement substantial textual changes or to charge the author. If it is absolutely necessary to change larger chunks of text (i.e. more than just a few words), it is best to submit the changes on disk (with identical hard copy).

Please contact the journal editor if you cannot handle proofs for your article in electronic format (i.e., receive the proofs as a PDF-attachment at your email address).